Executive Roles
President
- Organise, plan and lead to ensure the perpetuation and overall success of the chapter
- Work with the Chapter Advisor to plan a calendar of activities for the upcoming year
- Plan regular meetings, prepare agendas for the officers and delegate responsibilities as necessary
- Plan meetings and prepare agendas for a general chapter meeting at least once per semester or per term
- Coordinate the planning and the implementation of the New Member Ceremony
- Meet with the other officers and the Chapter Advisor to choose new Honorary Members
- Facilitate Chapter Leader Succession
- Ensure that the chapter fulfils all Chapter Standards
- Maintain contact with Asia-Pacific Headquarters Office
Vice President
- Fulfil President’s duties in his/her absence and assist president in the completion of duties as needed
- Coordinate ongoing campus awareness campaigns — particularly the annual Membership Drive
- Assist the President in coordinating activities to help the chapter fulfil all Chapter Standards
- Prospective member outreach and engagement
- Other mission-related activities
Treasurer
- Manage all financial transactions of the chapter with guidance from the Chapter Advisor and University Relations Officer (URO)
- Work with the President and Advisor to prepare an accurate budget for the chapter within one month of the New Member Ceremony
- Balance the chapter account and report to the chapter and the Advisor at least once a month
- Submit semi-annual financial reports on-line as indicated in Chapter Standards [1 December, 1 June]
Secretary
- Record and prepare the minutes of each meeting
- Distribute all minutes to the Executive Committee, Advisor[s] and appropriate Golden Key staff as soon as possible after each meeting
- Distribute messages to executive committee, Chapter Advisor[s], General Members, University Staff, Deans, Honorary Members, other student organisations and Asia-Pacific Headquarters Office as necessary
- Work with other officers to complete chapter activity reports
- Update and maintain chapter email distribution list
Officer Roles
Academic Officer
- Plan and coordinate all activities with an academic focus (e.g. Academic Breakfast)
- Assist Secretary with invitations for academics and university staff (inc. VC) to attend new member reception and/or other events
- Coordinate the academic sub-committee and all call committee meetings, if necessary
- recruit volunteers from chapter members and/or officers
- Work with secretary to report activities
Intellectual Engagement Officer
- Coordinate and plan all intellectual engagement and education-related activities
- Recruit intellectual engagement volunteers from chapter members and/or officers
- Work with secretary to report activities
Professional Development Officer
- Plan and coordinate at least one academic program per semester (for example: skills development workshops, “good luck with the exams”, mini-conference, guest speakers on stress management, goal setting, study methods etc.)
- Plan and coordinate all career-related and professional development events
- Maintaining current educational projects — Tutoring Program
- Keep members and officers updated on Golden Key International Scholarships and Awards applications and deadlines
Community Service Officer
- Plan and coordinate at least one community service activity for chapter members per semester (for example: Blood Drive, City to Bay Fun Run, Daffodil Day, Odd Socks Day)
- Work with secretary to keep track of community service hours to be recorded in progress reports to URO
Social Officer
- Plan and coordinate at least one social activity for chapter members per semester (for example: movies and popcorn, leadership camp, coffee and cake special, dine for charity, picnic, museum tour, theatre trips etc.)
Alumni Liaison
- Organise and coordinate alumni engagement events
- Collaborate with Communications Officers to develop alumni communications
Honorary Member Liaison
- Organise and coordinate honorary member communications
- May involve organising Honorary Member events and/or suggesting Honorary Members to be involved with events
Newsletter Editor
- Compose chapter newsletter once per semester
- Write and/or solicit articles for the newsletter
- Facilitate distribution of newsletter to members, faculty, staff, and University Relations Officer (URO)
- Submit photos and stories to be included in the newsletter
- Maintain regular contact with URO to share stories and photos with the Asia Pacific Headquarters (APHQ)
Communications Roles
Public Relations Officer
- Coordinate all publicity for chapter activities and events
- Coordinate campus awareness efforts with the Vice President
- Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed
- Place ads and announcements in local media
- Write and submit press releases for important chapter activities
- Explore any creative methods of advertising or publicity to increase awareness on and off campus about Golden Key
- Work closely with the Newsletter Editor and Webmaster
Webmaster
- Update and maintain the Golden Key chapter web site and Facebook page
- Make sure the web page is linked to the Golden Key site — www.goldenkey.org
- Ensure that your Chapter’s information is correct and current on the chapter directory of www.goldenkey.org
General
General Committee Member
- Support and assist other chapter officers with events/initiatives
- Be available to assist on event days (for example: setting up equipment, purchasing goods, serving food and drink etc.)