Officer Roles and Responsibilities – Golden Key UniSA Chapter

Executive Roles

Organise, plan and lead to ensure the perpetuation and overall success of the chapter
Work with the Chapter Advisor to plan a calendar of activities for the upcoming year
Plan regular meetings, prepare agendas for the officers and delegate responsibilities as necessary
Plan meetings and prepare agendas for a general chapter meeting at least once per semester or per term
Coordinate the planning and the implementation of the New Member Ceremony
Meet with the other officers and the Chapter Advisor to choose new Honorary Members
Facilitate Chapter Leader Succession
Ensure that the chapter fulfils all Chapter Standards
Maintain contact with Asia-Pacific Headquarters Office

Fulfil President’s duties in his/her absence and assist president in the completion of duties as needed
Coordinate ongoing campus awareness campaigns — particularly the annual Membership Drive
Assist the President in coordinating activities to help the chapter fulfil all Chapter Standards
Prospective member outreach and engagement
Other mission-related activities

Manage all financial transactions of the chapter with guidance from the Chapter Advisor and University Relations Officer (URO)
Work with the President and Advisor to prepare an accurate budget for the chapter within one month of the New Member Ceremony
Balance the chapter account and report to the chapter and the Advisor at least once a month
Submit semi-annual financial reports on-line as indicated in Chapter Standards [1 December, 1 June]

Record and prepare the minutes of each meeting
Distribute all minutes to the Executive Committee, Advisor[s] and appropriate Golden Key staff as soon as possible after each meeting
Distribute messages to executive committee, Chapter Advisor[s], General Members, University Staff, Deans, Honorary Members, other student organisations and Asia-Pacific Headquarters Office as necessary
Work with other officers to complete chapter activity reports
Update and maintain chapter email distribution list

Plan and coordinate all activities with an academic focus (e.g. Academic Breakfast)
Assist Secretary with invitations for academics and university staff (inc. VC) to attend new member reception and/or other events
Coordinate the academic sub-committee and all call committee meetings, if necessary
recruit volunteers from chapter members and/or officers
Work with secretary to report activities

Coordinate and plan all intellectual engagement and education-related activities
Recruit intellectual engagement volunteers from chapter members and/or officers
Work with secretary to report activities

Plan and coordinate at least one academic program per semester (for example: skills development workshops, “good luck with the exams”, mini-conference, guest speakers on stress management, goal setting, study methods etc.)
Plan and coordinate all career-related and professional development events
Maintaining current educational projects — Tutoring Program
Keep members and officers updated on Golden Key International Scholarships and Awards applications and deadlines

Plan and coordinate at least one community service activity for chapter members per semester (for example: Blood Drive, City to Bay Fun Run, Daffodil Day, Odd Socks Day)
Work with secretary to keep track of community service hours to be recorded in progress reports to URO

Plan and coordinate at least one social activity for chapter members per semester (for example: movies and popcorn, leadership camp, coffee and cake special, dine for charity, picnic, museum tour, theatre trips etc.)

Organise and coordinate honorary member communications
May involve organising Honorary Member events and/or suggesting Honorary Members to be involved with events

Compose chapter newsletter once per semester
Write and/or solicit articles for the newsletter
Facilitate distribution of newsletter to members, faculty, staff, and University Relations Officer (URO)
Submit photos and stories to be included in the newsletter
Maintain regular contact with URO to share stories and photos with the Asia Pacific Headquarters (APHQ)

Coordinate all publicity for chapter activities and events
Coordinate campus awareness efforts with the Vice President
Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed
Place ads and announcements in local media
Write and submit press releases for important chapter activities
Explore any creative methods of advertising or publicity to increase awareness on and off campus about Golden Key
Work closely with the Newsletter Editor and Webmaster

Update and maintain the Golden Key chapter web site and Facebook page
Make sure the web page is linked to the Golden Key site — www.goldenkey.org
Ensure that your Chapter’s information is correct and current on the chapter directory of www.goldenkey.org

Support and assist other chapter officers with events/initiatives
Be available to assist on event days (for example: setting up equipment, purchasing goods, serving food and drink etc.)